Privacy Policy

International Association of Equine Dentistry

Privacy Policy

Effective Date: June 15, 2026  |  Last Updated: June 15, 2026

1. Introduction

The International Association of Equine Dentistry (“IAED,” “we,” “us,” or “our”) is a US-based professional membership organization incorporated under the laws of the United States. We are committed to protecting the privacy of our members, prospective members, and visitors who interact with our membership portal and website (collectively, the “Services”).

This Privacy Policy explains what personal data we collect, why we collect it, how we use and share it, and the rights available to you regardless of where you are located. Because our membership is global, this policy is designed to address the requirements of multiple privacy frameworks, including the General Data Protection Regulation (GDPR), the UK GDPR, the California Consumer Privacy Act (CCPA/CPRA), the Texas Data Privacy and Security Act (TDPSA), and applicable laws in Canada, Australia, and other jurisdictions.

By creating an account or using the Services, you acknowledge that you have read and understood this Privacy Policy.

2. Data Controller / Responsible Organization

IAED is the data controller for personal data processed through the Services.

For privacy inquiries, data requests, or complaints, please contact:

Privacy Officer
International Association of Equine Dentistry
Email: info@iaedonline.com
Mailing Address: 11450 US Hwy 380 Ste 130 #472, Crossroads, Texas, 76227
Website: iaedonline.com

3. Information We Collect

We collect personal data in the following categories:

3.1 Account and Membership Data

  • Full name
  • Email address
  • Phone number
  • Mailing address (street, city, state/province, postal code, country)
  • Professional credentials and certifications (including IAED certification status)
  • Membership level and status
  • Profile photograph
  • Type of practitioner designation
  • Organization or practice name

3.2 Service Location Data

  • Business or service addresses (up to three locations)
  • Geographic coordinates derived from those addresses (via geocoding)

3.3 Directory Preferences

  • Whether you have opted into or out of the member directory
  • Whether you have chosen to display your phone number or email address publicly within the directory

3.4 Usage Data

  • Log data, including IP address, browser type, pages visited, and timestamps
  • Device information

3.5 Data Collected Automatically via Third-Party Services

  • Address autocomplete data entered into profile forms (processed by Google Places API)

4. How We Collect Your Information

  • Directly from you when you register for membership, log in, or update your profile.
  • From Wild Apricot, our membership management platform, which is the authoritative source for all membership and contact records.
  • From Google APIs, which process address data entered in profile forms and return geocoordinates for map display.
  • Automatically through cookies, server logs, and similar technologies when you use the Services.

5. How We Use Your Information

We use your personal data for the following purposes:

Purpose Legal Basis (GDPR / UK GDPR)
To manage your IAED membership account Contract performance
To display your profile in the member directory (if opted in) Consent / Legitimate interests
To display service location pins on the member map Consent / Legitimate interests
To communicate with you about membership, events, and IAED news Contract performance / Legitimate interests
To verify and display IAED certification status Legitimate interests
To improve and secure the Services Legitimate interests
To comply with legal obligations Legal obligation

6. Member Directory and Public Visibility

The IAED member directory is accessible only to authenticated members. Your profile may appear in the directory if:

  • You hold an active or pending-renewal membership; and
  • You have opted into directory listing.

By default, your email address is visible to other directory members. Your phone number is not visible by default. You may change either setting using the corresponding visibility toggle in your profile settings.

Your mailing address is never displayed in the directory. Only your service address(es) may appear, and only as a map pin with a general location.

You may remove yourself from the directory at any time by updating your directory visibility setting in your member profile.

7. Sharing Your Information

We do not sell, rent, or trade your personal data. We share it only in the following limited circumstances:

7.1 Service Providers (Data Processors)

We use trusted third-party service providers who process data solely on our behalf and under our instructions:

  • Wild Apricot (Personify) — membership management platform and data store. Wild Apricot’s privacy policy is available at wildapricot.com/privacy-policy.
  • Google LLC — address autocomplete (Places API) and geocoding (Geocoding API). Google’s privacy policy is available at policies.google.com/privacy.
  • WordPress hosting provider — our website and portal are hosted on a third-party server that stores data in accordance with applicable data protection standards.

7.2 Other Members

Profile information you choose to display in the member directory is visible to other authenticated IAED members.

7.3 Legal Requirements

We may disclose your information if required to do so by law, court order, or regulatory authority, or if necessary to protect the rights, property, or safety of IAED, its members, or the public.

8. International Data Transfers

IAED is headquartered in the United States. If you are located in the European Economic Area (EEA), United Kingdom, Canada, or another jurisdiction with data transfer restrictions, please be aware that your data may be transferred to and processed in the United States, which may not provide the same level of data protection as your home country.

Where required, we rely on appropriate safeguards for such transfers, including Standard Contractual Clauses (SCCs) as adopted by the European Commission, or other legally recognized transfer mechanisms.

9. Data Retention

We retain your personal data for as long as your membership is active or as long as IAED maintains its membership management platform. Former member records are retained in accordance with Wild Apricot’s data retention policies, available at wildapricot.com/privacy-policy

Profile data synchronized from Wild Apricot is refreshed periodically; data for former members is removed from our portal systems following the retention period above.

10. Your Rights

Depending on your jurisdiction, you may have the following rights with respect to your personal data:

For all members:

  • Access: Request a copy of the personal data we hold about you.
  • Correction: Request correction of inaccurate or incomplete data.
  • Deletion: Request deletion of your data, subject to our legal obligations and legitimate interests.
  • Portability: Request your data in a structured, machine-readable format.
  • Objection: Object to processing based on legitimate interests.
  • Restriction: Request that we restrict processing in certain circumstances.

For California residents (CCPA/CPRA):

  • Right to know what personal information is collected, used, shared, or sold.
  • Right to delete personal information.
  • Right to correct inaccurate personal information.
  • Right to opt out of the sale or sharing of personal information. We do not sell or share personal information for cross-context behavioral advertising.
  • Right to non-discrimination for exercising your privacy rights.

For Texas residents (TDPSA):

  • Right to access, correct, delete, and obtain a copy of your personal data.
  • Right to opt out of the processing of personal data for targeted advertising or the sale of personal data.

For Canadian residents (PIPEDA):

  • Right to access personal information held about you and to challenge its accuracy.
  • Right to withdraw consent for non-essential processing.

To exercise any of these rights, please contact us using the information in Section 2. We will respond to verified requests within the timeframe required by applicable law (generally 30–45 days). We may need to verify your identity before processing your request.

11. Cookies and Tracking Technologies

Our Services use cookies and similar technologies to support authentication sessions, remember your preferences, and analyze usage. We do not use third-party advertising cookies.

You may control cookie settings through your browser; however, disabling certain cookies may affect the functionality of the Services, including your ability to remain logged in.

12. Children’s Privacy

The Services are intended for professional adults. We do not knowingly collect personal data from individuals under the age of 16. If we become aware that we have collected data from a minor without appropriate consent, we will take steps to delete it promptly. If you believe a minor has provided us with personal data, please contact us using the information in Section 2.

13. Security

We implement reasonable administrative, technical, and physical safeguards designed to protect your personal data against unauthorized access, disclosure, alteration, or destruction. These measures include encrypted communications (HTTPS), access controls, and periodic security reviews.

No system is completely secure. In the event of a data breach that affects your rights and freedoms, we will notify you and relevant authorities as required by applicable law.

14. Changes to This Policy

We may update this Privacy Policy from time to time to reflect changes in our practices, technologies, legal requirements, or other factors. When we make material changes, we will post the updated policy on this page with a revised “Last Updated” date and, where appropriate, notify members by email.

Your continued use of the Services after such notice constitutes your acceptance of the updated policy.

15. Contact Us

If you have any questions, concerns, or requests regarding this Privacy Policy or our data practices, please contact us:

Privacy Officer
International Association of Equine Dentistry
Email: info@iaedonline.com
Mailing Address: 11450 US Hwy 380 Ste 130 #472, Crossroads, Texas, 76227
Website: iaedonline.com