The International Association of Equine Dentistry (“IAED,” “we,” “us,” or “our”) is a US-based professional membership organization incorporated under the laws of the United States. We are committed to protecting the privacy of our members, prospective members, and visitors who interact with our membership portal and website (collectively, the “Services”).
This Privacy Policy explains what personal data we collect, why we collect it, how we use and share it, and the rights available to you regardless of where you are located. Because our membership is global, this policy is designed to address the requirements of multiple privacy frameworks, including the General Data Protection Regulation (GDPR), the UK GDPR, the California Consumer Privacy Act (CCPA/CPRA), the Texas Data Privacy and Security Act (TDPSA), and applicable laws in Canada, Australia, and other jurisdictions.
By creating an account or using the Services, you acknowledge that you have read and understood this Privacy Policy.
IAED is the data controller for personal data processed through the Services.
For privacy inquiries, data requests, or complaints, please contact:
International Association of Equine Dentistry
info@iaedonline.com
11450 US Hwy 380 Ste 130 #472, Crossroads, Texas, 76227
iaedonline.com
We collect the following categories of personal data when you register as a member, maintain your profile, or use the Services:
Note: Address data is used to display your location in the member directory map. Geocoordinates (latitude/longitude) are derived from your address using the Google Maps Geocoding API and are cached temporarily in memory. They are not stored permanently in our database.
We do not knowingly collect sensitive categories of personal data such as health information, racial or ethnic origin, religious beliefs, genetic data, biometric identifiers, or financial account numbers. We do not collect payment card data directly; any payment processing is handled by our membership platform, Wild Apricot, under its own privacy policy.
We use your personal data for the following purposes:
For members located in the European Economic Area (EEA), United Kingdom, or other jurisdictions requiring a lawful basis for data processing, we rely on the following bases:
We do not sell your personal data to third parties. We share data only in the following circumstances:
Your profile data is stored in and synchronized with Wild Apricot, a third-party membership management platform operated by Personify Corp. Wild Apricot acts as a data processor on our behalf and is bound by a Data Processing Agreement. You can review Wild Apricot’s privacy policy at: https://www.wildapricot.com/privacy-policy
Our member directory uses several Google APIs: the Maps JavaScript API to display the member location map; the Geocoding API to convert member addresses to map coordinates; and the Places Autocomplete API to assist you in entering a valid address when editing your profile. Your address data is transmitted to Google for geocoding purposes. Google’s processing is governed by the Google Privacy Policy at: https://policies.google.com/privacy
Our portal is built on WordPress and hosted on a third-party server. The hosting provider may process technical data (IP addresses, server logs) as a data processor. We select hosting providers that maintain appropriate data security standards.
Certain profile fields — your name, organization, practitioner type, IAED certification status, profile photo, email address, and phone number — are visible to other authenticated IAED members in the member directory. Your full street address is not displayed to other members; only your general location is used for map display.
We may disclose personal data if required to do so by law, court order, or government authority, or to protect the rights, property, or safety of IAED, our members, or the public.
IAED is based in the United States. If you are located outside the US, your personal data will be transferred to and processed in the United States, which may not provide the same level of data protection as your home country.
For transfers from the EEA or UK to the US, we rely on appropriate safeguards such as Standard Contractual Clauses (SCCs) or equivalent transfer mechanisms approved by the relevant supervisory authority. For inquiries about the transfer mechanisms we use, please contact us at the address in Section 2.
We retain your personal data for as long as your membership is active and for a reasonable period afterward to fulfill the purposes described in this policy, comply with legal obligations, resolve disputes, and enforce agreements.
When a member’s account is terminated or their membership lapses, we will retain profile data for [INSERT RETENTION PERIOD, e.g., 3 years] unless you request deletion sooner (see Section 9). Technical logs and session data are retained for a shorter period consistent with security and operational needs.
Depending on your location, you may have the following rights regarding your personal data. To exercise any right, please contact us using the details in Section 2.
California residents have additional rights under the CCPA/CPRA, including the right to know about personal information collected, the right to delete personal information, the right to correct inaccurate personal information, and the right to non-discrimination for exercising privacy rights. We do not sell or share personal information for cross-context behavioral advertising.
Texas residents have rights under the Texas Data Privacy and Security Act, including rights to access, correct, delete, and obtain a portable copy of personal data, and to opt out of targeted advertising or profiling. We do not engage in targeted advertising or sell personal data.
Canadian members have rights under PIPEDA or applicable provincial privacy legislation to access and correct personal information we hold about them and to withdraw consent for non-essential processing.
We implement appropriate technical and organizational measures to protect your personal data against unauthorized access, accidental loss, alteration, or disclosure. These measures include:
No method of electronic transmission or storage is 100% secure. While we strive to protect your personal data, we cannot guarantee absolute security. If you become aware of any security incident involving your data, please notify us promptly at the contact address in Section 2.
The IAED member portal uses PHP server-side sessions to maintain your logged-in state. A session identifier is stored in your browser as a temporary session cookie and is deleted when you close your browser or log out. We do not use persistent tracking cookies or third-party advertising cookies.
Third-party services embedded in our portal (Google Maps, Google Places) may set their own cookies or use browser storage. Please refer to Google’s Cookie Policy for details.
The IAED membership portal is intended for professional practitioners and is not directed at individuals under the age of 16 (or the applicable minimum age in your jurisdiction). We do not knowingly collect personal data from minors. If you believe a minor has provided personal data to us, please contact us and we will promptly delete it.
Our portal may contain links to third-party websites, including Wild Apricot member management pages. This Privacy Policy does not apply to those sites. We encourage you to review the privacy policies of any third-party sites you visit.
We may update this Privacy Policy from time to time to reflect changes in our practices, technology, legal requirements, or other factors. When we make material changes, we will notify active members by email and update the “Last Updated” date at the top of this document. Your continued use of the Services after such notice constitutes your acceptance of the updated policy.
If you have any questions, concerns, or requests regarding this Privacy Policy or our data practices, please contact us:
International Association of Equine Dentistry
info@iaedonline.com
11450 US Hwy 380 Ste 130 #472, Crossroads, Texas, 76227
iaedonline.com
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